Job Applicant Privacy Policy


This policy explains how Gowrie Victoria handles your personal information provided to us when applying
for, or in relation to, your application for a job vacancy, and/or collected by us in respect of your application for a job vacancy.


This policy applies to all external applicants that apply for a job at Gowrie Victoria.

Policy Statement

By submitting an application for a position, or otherwise providing us with personal information for us to consider you with respect to a current job vacancy, you consent to the personal information being collected, held, used and disclosed as set out in this PrivacyPolicy and in accordance with the Australian Privacy Principles under Privacy Act 1988 (Cth) and the Health Records Act 2001 (Vict) (together the Privacy Law)

You do not have to provide us with personal information, but if you do not provide the information we request, we may not be able to consider you for the position(s) for which you have applied.

What personal information do we collect and hold?

We collect personal information that is necessary for us to manage our recruitment processes. Such information may include your:


If you are requested by us to provide details of your referees, we will assume that you have obtained consent from your chosen referees to supply their names and contact details (e.g. phone number and email address) to us for the purpose of a reference check about you. If you do not have consent from your referees, please do not provide their contact details to us.

How we collect personal information?

We may collect personal information directly from you, including from applications and documents that you submit to us, and information you provide to interviewers during the recruitment process. We may also collect personal information from third party recruitment agencies, service providers, Working With Children Checks, any police or background checks, LinkedIn, third parties you have authorised to deal with us on your behalf, and from the referees you have given us permission to contact.

Regardless of how it is collected, we handle all personal information in accordance with this Privacy Policy and the Privacy Law.

Use and disclosure of personal information

Your personal information will only be used by us to consider your application for employment and to manage the recruitment process.

We may disclose personal information to your referees, our third party service providers and our clients as may be necessary to progress your application for employment, manage the recruitment process and undertake police and/or background checks.

If you are appointed to a position at Gowrie Victoria, all your personal information collected by us during the selection process will become part of your employee records.

If you are not successful in obtaining a position with us prior to or following an interview for a job vacancy, we will retain your personal information for a period of 12 months from the date that your application was submitted. We retain your personal information so that we may proactively reach out to you for other job opportunities that you may wish to consider. If you do not wish your details to be held at any time after the recruitment process is complete, you can email Your personal information will then be disposed of in an appropriate and secure manner.

Access, update and correction of personal information

We take reasonable steps to ensure that the personal information we hold is accurate, complete and up-to- date. However, we also rely on you to advise us of any changes to your personal information.

On request we will provide you with access to the personal information we hold, including for the purpose of correcting or updating that information, unless otherwise required or permitted by the Privacy Law.

We may recover our reasonable costs of giving you access to the personal information, but there is no charge for making the request.

If we refuse to provide you with access, we will provide you with written notice that, at a minimum, outlines the reasons for refusal and the complaints mechanisms available to you.

If you wish to access the personal information we hold, or to update or correct it, you can contact us using the contact details provided below. We will require you to verify your identity and specify what elements of the personal information you require.

Security of personal information

We take reasonable steps to protect the personal information that we hold from misuse, interference, loss and from unauthorised access, alteration and disclosure.

However, data protection measures are never completely secure and despite the measures we have put in place, we cannot guarantee the security of your personal information. You should notify us as soon as possible if you become awareof any security breaches.

What if you have a complaint?

If you wish to make a complaint about a breach of this Privacy Policy or the Privacy Law you can contact us using the details below. You will need to provide us with sufficient details regarding your complaint, together with any supporting evidence.

We will investigate the issue and determine the steps that we will undertake to resolve your complaint. We will contact you if we require any additional information from you and will notify you in writing of the outcome of the investigation.

If you are not satisfied with our determination, you can contact us to discuss your concerns or contact the Office of the Australian Information Commissioner via

Changes to this Privacy Policy

Gowrie Victoria may update this Privacy Policy from time to time so please review it periodically for changes. If the changes are significant or substantive, they will either be advised to you in writing or posted on our website at

Your continued use of our website or services, requesting our assistance or the provision of further personal information to us (directly or via an authorised person) after this Privacy Policy has been revised, indicates your acceptanceof the revised Privacy Policy.

Our contact details

If you have a query relating to this Privacy Policy or wish to make a complaint, please contact us using the following contact details:

The Secretary, Gowrie Victoria 36 Newry Street

Carlton North VIC 3054 Tel: 1300 446 974



Approved by: CEO
Name: Susan Anderson
Date: 10 July, 2023